Planning a corporate event is a huge responsibility. After all, many important people will be in attendance, and it’s up to you to ensure everyone has a great time. So, how exactly do you manage that?
With so many people to please and so much to plan, it may seem like a daunting task. Once you break it down, though, you’ll see that hosting a brilliant corporate event doesn’t have to leave you ripping your hair out. Here’s how to get it right.
Set a Budget
Your first step is to set a budget. This step is crucial, as it will determine all of your other choices, from the venue to the catering. It doesn’t matter how big or small it is – having a budget actually makes the planning simpler, as it directs your decisions. A big-budget usually means you have the freedom to go big, whereas a more modest budget means you’ll have to be selective with your choices.
Find the Perfect Venue
Spend some time choosing the venue. The right one will ensure the event is an undeniable success, whereas a poor venue will have people uncomfortable for the entire evening. You need to make sure it accommodates everyone comfortably, so consider the number of attendees.
For the best meeting venue space, find a venue that has something special about it – perhaps décor that stands out or a bar that delivers unique cocktails. It’s the little things that make the biggest impact.
Focus on the Attendees
If you want to get the event right, you need to know your audience. The chances are you’ve attended events or meetings with them before. What sort of food was loved? What type of music was preferred? Appeal to your guests, and the event should go smoothly.
Decide on a Theme
If this is a nighttime event, you might consider going all out and doing a theme. With the right choice of theme, this can be great fun, so choose carefully. Again, consider your audience. If most of the attendees are over 50, you might want to steer clear of an Instagram party.
Create a Timeline of the Event
You might picture the event going swimmingly without direction, but that doesn’t always happen. To make sure everything goes smoothly from beginning to end, you must create an event timeline. That may include speeches, followed by toasts, followed by food, followed by mingling. You know everything that needs to happen, so create a timeline that incorporates it all.
Ensure the Food and Drink is Excellent
Lastly, and possibly most importantly, ensure the food and drink are excellent. If people remember anything, it’s the meals. It’s probably what most people are excited about. Hire caterers that have a brilliant track record and know what they’re doing when it comes to good food, and your guests will leave happy.
A corporate event should be classy and entertaining. To get it right, you need to know your audience, set a budget, choose the best venue, and, of course, provide delicious food and drink.